Switching storage or backup providers feels riskier than it needs to be, mostly because "cut over" implies a moment where you're relying on an unproven setup with nothing to fall back on. The fix is not cutting over at all: run both providers in parallel until Vouchio has proven itself, then retire the old one.
Before you start
Gather a few things so the move goes smoothly:
- A rough inventory of what's stored where: active files, archives, and anything under a retention or compliance hold
- Your current provider's export or egress process, and whether it charges for data transfer out
- A list of every system, script, or backup job currently pointed at your old provider, so nothing gets missed
Mention your current provider in the questionnaire; a specialist can flag anything specific to that provider before you begin.
Step 1: Stand up Vouchio alongside your current provider
Don't touch your existing backups yet. Set up your Vouchio account, choose a connection method (see the connection options guide if you need VPN, GRE, or direct connect), and point one non-critical system at it as a test.
Step 2: Run both in parallel
- Configure your backup software to write to both destinations, or run a scheduled bulk copy of existing data into Vouchio.
- Let both providers run for at least one full backup cycle, ideally two or three, so you have overlapping history in both places.
- Spot-check restores from Vouchio the same way you would after any new setup: pick a few files, restore them, confirm they open correctly.
Step 3: Cut individual systems over, one at a time
Once you trust the parallel run, move systems to Vouchio-only one at a time rather than all at once, starting with lower-risk systems. This limits how much is affected if any single system needs adjustment.
Step 4: Retire the old provider on your own timeline
Keep your old provider active, even in a read-only capacity, until you're confident everything that matters has moved and been verified. Many businesses keep a final export from the old provider for a defined period as an extra safety margin before canceling.
| Data type | Migration approach |
|---|---|
| Active files used daily | Parallel-write from backup software, verify, then cut over |
| Long-term archives | Bulk copy in the background; no urgency to cut over quickly |
| Records under retention or legal hold | Migrate first, verify hold is preserved, then keep the old copy until the hold naturally expires |
Migrating a larger or more complex setup?
Tell us about your current provider and data volume in the questionnaire and a specialist can help plan the migration with you.
Get your quote